Board portals serve as a central repository of all information on the board Directors can access current and relevant material from any location. They can prepare for meetings, organize their tasks and collaborate with colleagues on projects. Board members are also authorized to sign documents with digital signatures, removing the need for expensive printing click to investigate and distribution.
The use of a board portal enables organizations to cut down on significant expenses and resources, while improving efficiency and effectiveness. It is crucial to consider the specific requirements of your business when selecting a solution for managing your board. You should select a provider that offers competitive pricing and solutions that satisfy the needs of your board.
In the past, Boards would typically receive paper-based meeting packs for board meetings via courier, which would take days to be received and opened. With a board portal the process is reduced to a few hours, and meeting agendas, reports, presentations and other materials can be mailed directly to the attendees. The board portal can also be used to host video-telephony meetings, providing a unified experience for directors.
It is important that the board portal selected is secure. This includes features like data encryption and password complexity control, and also tracking user activity to limit the risk of unauthorized entry. It must also be able of demonstrating conformity to industry standards such as ISO 27001 and SOC 2 certifications, with facilities that offer the physical, human and procedural security measures.