A virtual data room (VDR) is an online repository used for the secure storage and distribution of digital documents. With the ability to incorporate advanced security features, they provide more privacy than traditional digital platforms for sharing files and physical rooms. VDRs also let users access shared information more quickly and securely from nearly any device with Internet connectivity.
Most often, companies use a virtual data room to facilitate due diligence in the process of merger or acquisition, or in the process of preparing for an IPO. In these situations, prospective investors and other parties need to review various documents. A VDR lets the sell-side provide this information to potential buyers in a safe and controlled environment, without risk of breach or compliance issues.
VDRs offer advanced features such as granular access permissions and remote shredding to safeguard sensitive documents from access by unauthorized persons. Even if hackers are able to gain access the VDR, they won’t be able to read the documents.
Virtual data rooms also offer detailed reports on document and user activity. This allows administrators to react promptly when there is a concern. Physical data rooms are more cumbersome, and can take longer time to access reports. In the end, VDRs are the preferred choice for companies who want to streamline and optimize their due diligence process.