Data rooms are a better alternative to email for sharing InfoSec documents. This approach exposes information to phishing attacks and compromised mailboxes. Data rooms are a better choice because they allow companies to share their information securely and swiftly documents without losing control over the information they share.
A virtual dataroom is a cloud-based, secure solution that allows users to share, store and access documents that are private with the highest level of security. A VDR is a superior security option than a personal file sharing tool or storage tool. It offers advanced encryption and auditing capabilities, as well as dynamic data watermarking and more.
A number of features are also designed to improve the efficiency of due diligence and effective for all parties involved. For instance the Q&A module can assist in creating a more organized and structured environment that facilitates due diligence questions and answers. You can also reduce time by making favorites and navigating to frequently used virtual data room transactions folders and documents.
Another important feature is an encrypted messaging tool which allows users to talk to each other within the data room, thereby preventing the need to switch between different apps and enhancing privacy protection. Furthermore, two-factor authentication could assist in keeping data secure by requiring more factual information or codes to sign into the VDR. You can also find out which device, IP, and the location that a user is logging in from, reducing the chances of misuse or leaks.