Secure File Sharing for Business

Teams are more likely than ever to work across time zones and distances due to the rise of flexible working methods. This requires the sharing of large files among colleagues working remotely. The traditional methods of sharing files aren’t the most secure. In fact, it’s quite easy for employees to share sensitive documents with intellectual property and regulated data to the wrong people either by accidental or deliberate.

Without the proper security measures Uncontrolled information transfers can put your business at risk of expensive fines and a damaged reputation. This is why it’s crucial to set up a system of collectively governing the way you share your files with clients and partners from outside as well as your internal colleagues.

To prevent the risks of uncontrolled sharing, your organization should choose a platform that has granular access controls and centralized monitoring of security. This allows you to ensure that only authorized people are able to access certain folders or files, and any changes to the contents of a file are recorded. A platform that offers enterprise content services also offers an audit log that is centrally managed which makes it easy to track user’s information and spot issues such as privacy violations or non-compliance.

Find a program which is simple to use and that integrates into your workflow. Be sure not to pay for features that you don’t need. If you’re planning on using an online client file portal ensure that the application offers options like custom branding and easy set up for your clients.

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